Moving premises with your business is a huge thing and takes a lot of work. It can also cause a lot of disruption to both staff and customers. Preparation is key to ensuring this disruption is as minimal as possible and here are some helpful pointers to make the process as simple as possible.
If there’s one thing every business needs, it is power and that means dealing with your utility company should be top of your list of preparation tasks ahead of the relocation. Let’s use British Gas as an example to show the process and best tips but most of the big name utility companies have a process that is much the same.
For starters, as soon as you know the details for the new premises, contact the British Gas business phone number. This is the dedicated business customer department that can help you with all matters relating to the move. They can take the information about the new premises and set up a switch over date when you know the moving date. You can also check your tariff while you speak to them to see if there are any new ones available that might save money.
On the day of the move, you will need to ring the British Gas meter reading phone number to let them know the final meter reading for your old premises. This effectively shuts off your responsibility for the utilities in your old premises and means you don’t pay for something you haven’t used. In the same way, you need to ring the British Gas meter reading phone number again when you get to the new premises to give them the reading before you start using the power there so you can get accurate bills.
Phone and internet service
After power, phone and the internet are likely to be the next most important things to arrange beforehand. Here, we will use BT as an example of the process to follow. It is best to contact them as soon as possible so they can carry out a survey of the new property with a perspective of your business needs to see if any changes will need to be made when you move in. for example, complex and multi-line products take longer to install and have operations than simple, single line set ups.
BT can also advise about any charges for the changes that are required and what the cost will be for the new premises if you are changing what you require. In most cases, numbers can be swapped over to ensure the company retains the same contact details. You can also pay BT to install equipment in your new premises if you need it.
Furniture and IT systems
Once you have power and a connection to the telecoms system, you can plan your furniture and IT systems. In most cases, you will need a removals company to transport everything from your old premises to your new one. Get quotes ahead of time and look at companies who have experience moving businesses in addition to domestic premises – they will understand the need for maximum speed and efficiency as time is money in business.
If you are adding new furniture to the new premises, you can order the equipment and arrange the delivery date to coincide with the move. That way, everything is available at the new premises and you can begin the process of arranging equipment and furniture as soon as you have moved in.
The more notice the better for IT systems experts too. If you need someone to sort your IT system, then booking ahead of time will guarantee they are available when you need them. if you are making upgrades or receiving new equipment, you can again book the delivery to coincide with moving day.
The matter of insurance is one that should be set up as soon as you know the moving date to ensure the new property is correctly covered. You should also change any relevant legal paperwork such as registered office information, banking details and any other kinds of cover the business has.
By preparing ahead of time for the big parts of moving your business, you can ensure that the disruption is minimal and that both customers and staff can transition easily from your old premises to your new one.